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Todoist, a popular to-do list and task management software, has proven to be an invaluable tool for a wide range of users across various …
Starting at $36 per user, per year
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What is Todoist?
Doist, a company boasting an entirely globally distributed workforce, offers Todoist, a project management platform emphasizing the needs of a distributed workforce. The application emphasizes tracking events over time with advanced closed task and progress reporting, with custom graphics for…
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Pricing
Premium
$36
Cloud
per user, per year
Business
$60
Cloud
per user, per year
Entry-level set up fee?
- No setup fee
For the latest information on pricing, visithttp://todoist.com/pricing
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
Product Details
- About
- Integrations
- Competitors
- Tech Details
- FAQs
What is Todoist?
Todoist is a web-based productivity app to help users keep track of all their important tasks and projects across 15+ platforms and in 20 different languages. With Todoist, individuals and teams can manage tasks and collaborate on shared projects on the web, mobile devices (iOS, iPad & Android), desktops (Windows & Mac), email inboxes (Gmail & Outlook), and web browsers (Google Chrome, Firefox, & Safari). Data is synchronized across all platforms in real time, even when offline.
Todoist helps break large projects down into smaller, more manageable chunks with sub-projects and sub-tasks. Plus, with labels, filters and task priority levels it's easy to categorize and customize tasks. Users are able to create a new task, view the status of their ongoing tasks, and view all completed tasks within their Todoist account.
Todoist helps users stay on-track with a unique point system called Todoist Karma. Todoist Karma gives points for completing tasks, using advanced features, and reaching weekly and monthly productivity goals. Users can see their tangible progress with visual graphs, color-coded by project. Other features of the platform include task comment abilities, overdue tasks tracking, recurring task creation, daily goal setting, customizable workflow creation, personalized productivity trends, and more.
Todoist helps break large projects down into smaller, more manageable chunks with sub-projects and sub-tasks. Plus, with labels, filters and task priority levels it's easy to categorize and customize tasks. Users are able to create a new task, view the status of their ongoing tasks, and view all completed tasks within their Todoist account.
Todoist helps users stay on-track with a unique point system called Todoist Karma. Todoist Karma gives points for completing tasks, using advanced features, and reaching weekly and monthly productivity goals. Users can see their tangible progress with visual graphs, color-coded by project. Other features of the platform include task comment abilities, overdue tasks tracking, recurring task creation, daily goal setting, customizable workflow creation, personalized productivity trends, and more.
Todoist Screenshots
Todoist Videos
What Is Todoist?
While many options can carry a large pricetag, there are tons of free project management software available. In this video produced by the TrustRadius team, learn why Todoist is one of the best free project management software on the market.
Todoist Integrations
Todoist Competitors
- Google Tasks
- Microsoft To Do (formerly Wunderlist)
- Apple Tasks
Todoist Technical Details
| Deployment Types | Software as a Service (SaaS), Cloud, or Web-Based |
|---|---|
| Operating Systems | Unspecified |
| Mobile Application | Apple iOS, Android, Mobile Web |
| Supported Languages | Arabic, Chinese (cn), Chinese (tw), Danish, Dutch, Finnish, French, German, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Turkish |
Frequently Asked Questions
Doist, a company boasting an entirely globally distributed workforce, offers Todoist, a project management platform emphasizing the needs of a distributed workforce. The application emphasizes tracking events over time with advanced closed task and progress reporting, with custom graphics for sharing or ease of review.
Google Tasks are common alternatives for Todoist.
Reviewers rate Usability highest, with a score of 9.
The most common users of Todoist are from Small Businesses (1-50 employees).
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Community Insights
TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!
- Business Problems Solved
- Pros
- Cons
- Recommendations
Todoist, a popular to-do list and task management software, has proven to be an invaluable tool for a wide range of users across various industries. Independent contractors have utilized Todoist to effectively manage tasks for multiple clients and volunteer activities, addressing forgetfulness and looming deadlines. Small teams within companies have relied on Todoist to share important tasks and facilitate team and project organization. Field service groups in consulting firms have implemented Todoist to stay on top of tasks and follow-ups with their customers. Leadership teams have found value in using Todoist to keep each other focused and on task. Nonprofit startups have embraced Todoist as an essential tool for daily and weekly tasks, setting deadlines, and assigning responsibilities.
Finance professionals have found that Todoist helps them keep track of numerous moving pieces, preventing major problems caused by missed tasks. The software is also widely used by individuals within organizations for personal and work-related task management. With its simplicity, multiple levels of nesting, and affordability compared to other platforms, Todoist has become the preferred to-do list solution for many. It has also been adopted as a fresh and effective solution for accounting tasks in various subsections of companies, replacing tired alternatives.
Freelance writers benefit from using Todoist to track clients and projects, thanks to its two-way synchronization with Google Calendar that ensures easy access. The software handles important tasks and project work, keeping users focused and organized. Individuals across different industries rely on Todoist for day-to-day planning, long-term time management, and project organization.
The robust features of Todoist make it a central hub for project management, task delegation, and workflow management. It enables users to group projects together, attach documents, and track progress effectively. Business professionals utilize Todoist to organize various business tasks including projects, blog post ideas, business development activities, and client management while having the ability to schedule tasks for specific dates.
Todoist has also proven valuable in implementing the GTD Method of task management, helping users plan and assign assignments for staff. The software's ability to sync tasks across devices makes it convenient for consulting firms and personal use alike. Freelance photographers benefit from Todoist's organizational features as they juggle multiple ongoing projects.
Users appreciate how easily Todoist syncs between devices, allowing them to manage tasks seamlessly on their computers and phones. With Todoist, productive individuals in various departments can capture and organize their tasks, ensuring that important items are not forgotten amidst urgent priorities.
Many users have found Todoist to be the best task management
Intuitive User Interface: Users have consistently praised Todoist for its intuitive and user-friendly interface. Many users have stated that the software's design makes it easy to understand and navigate, allowing them to quickly complete tasks without any confusion or complications.
Efficient Task Management: The ability to add tasks with dates, comments, priorities, and attachments while organizing projects has been highly appreciated by a significant number of users. This feature allows users to include all necessary information and keep their tasks well-structured, ensuring a smooth workflow and enhancing productivity.
Seamless Synchronization Across Devices: Numerous reviewers have expressed their satisfaction with Todoist's seamless synchronization across multiple devices. They report that their task lists remain consistent and up-to-date without encountering any bugs or technical issues. This synchronization feature provides users with the flexibility to access and manage their tasks from any device, contributing to improved productivity.
Cons:
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Limited customer support: Several users have expressed frustration with the limited customer support provided by Todoist. Some reviewers have mentioned difficulties in getting timely assistance or resolving issues, which has negatively impacted their experience with the software.
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Lack of advanced features: A number of reviewers have noted that Todoist lacks certain advanced features that are available in other task management applications. Some users have mentioned missing functionalities such as time tracking, subtasks with due dates, and more robust project management capabilities.
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Occasional technical issues: Users have reported encountering occasional technical issues while using Todoist, such as error messages like "Request failed with status code 429." While these issues may not be widespread, they can disrupt workflow and cause frustration for some users.
Users also recommend trying Todoist quickly and comparing it to other tools like Evernote and Wunderlist. They suggest giving Todoist a chance to see if it fits their needs. Another recommendation is to start with the free version of Todoist and consider upgrading to premium if necessary. It is advised to take time to set up Todoist correctly and explore its integration with other platforms. Users suggest exploring the features of Todoist and checking out tutorials and articles on how to use them. Additionally, they recommend trying the free trial of Todoist and considering upgrading to the premium version if needed. It is also suggested to try other programs alongside Todoist to find the best app for one's workflow. Users think that Todoist is a wonderful and powerful tool that can make work easier and more productive. However, they recommend looking for other tools if mail implementation is required. Evaluating the layout of Todoist to see if it suits one's task and event tracking needs is advised. Finally, users recommend using Todoist for smaller projects or individual use rather than for larger team dynamics, as it is not a project management software.
Attribute Ratings
Reviews
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It is used on an individual basis to keep priorities in line when managing multiple projects and clients. It is also being used to organize repeated procedures. This is done by creating projects for various facets of the individual's life and then organizing tasks within each of those. Days are prioritized at the end of each week and tasks are moved according to available work time and rolling deadlines.
- Todoist: To-Do List & Task Manager syncs across platforms so that my tasks align with my calendar
- Allows me to change views and create sub-tasks within each project with notes, files, and reminders
- Todoist: To-Do List & Task Manager allows me to quickly add tasks to any project with due dates by using natural typing on all my devices.
- I wish it were easier to see files and notes
- The paywall limits the project number and some features that make it outstanding.
- I wish there were a time tracking tool built into the app.
June 13, 2021
My all-time favorite to-do app
I use Todoist: To-Do List & Task Manager to run my entire business. I use it to track client projects, tasks and to track my productivity. I use it to share access to tasks that I need to assign to my team. It helps me be able to know where everything is at without having to micromanage my team.
- Easy to use.
- Maximum amount of features.
- Cross-device compatibility.
- Little on the pricey end for the premium subscription.
- Lacking true kanban features.
- No "family" accounts.
May 30, 2021
Todoist - Get things done!
We use Todoist mainly for task management. This helps keeps track of the work we have to complete and take care of for the various clients we have in our portfolio. Mainly the sales team in our department utilizes this software, and this helps us keep our tasks in order by making sure we are completing tasks by the deadlines we set.
- Integration with Google
- Nice interface
- Sharing of task
- Better filtering
- Subtasks needs work
- Mobile app can use some work
May 24, 2021
Fresh & clean task manager for your team
We needed a simple solution for accounting tasks in various subsections of the company, but everyone was already very tired of Trello. I wanted something fresh and more effective. I have been using Todoist as a personal task manager for a long time and have suggested implementing it in team processes. The experiment was successful and we bought a subscription for the whole company.
- Personal task manager.
- Kanban board for every purpose.
- Great notifications during process.
- Needs more integrations.
- Needs improvements in mobile app.
- Needs improvements for dark theme.
Todoist: To-Do List & Task Manager is my task and project management software for every task of my company. It provides a robust and flexible framework for structuring projects, recurring tasks, managing deadlines, and setting up filters and saved searches, among other features.
I also happen to rely on Todoist: To-Do List & Task Manager for personal and household task management.
I also happen to rely on Todoist: To-Do List & Task Manager for personal and household task management.
- Accessible from any platform
- Excellent iPhone app
- Fast task entry with smart interpretation of dates, projects, and other metadata
- Undergoing rapid iterative development with a responsive support team and excellent "Ambition & Balance" blog from the company
- Mac app (my primary platform) is lackluster; it seems to be a wrapper to the web interface. They should have a native app to compete better with Things 3 on a Mac
- The new board view (Kanban view) is great, but it's brand new and could use some enhancements to catch up to Trello, monday.com, etc.
- The completed task log is really slow
- I wish the sync, security, encryption, and privacy features were clearer, better, and more transparent
May 21, 2021
I love to-dos and this one to-does it well
I used Todoist as one of a few task management apps I've cycled through over the past few years. I seem to gravitate towards them and am constantly seeking the best one for my needs at any given time.
- Mac and iOS apps with full sync
- Crisp, clean design
- Flexible views
- Quick add could be improved compared to other apps
- Not always as easy as it should be to sort tasks
As an independent contractor, I use it for business task management for several clients and volunteer activities. Currently, I use the free plan, which is very robust for my needs. Currently, I do not use Todoist in a shared capacity.
- Free plan offers two viewing options and 4 color themes; paid plans offer more
- Can integrate with Google Calendar, IFTTT, and Zapier apps
- Viewing format is pretty uncomplicated, including sidebar, easy on the eyes
- Importable and exportable data, emails
- Optional beta testing opportunities (can opt in/opt out at any time)
- Windows emojis can be added with text, but I found that out indirectly when looking at updated features in Todoist help articles. If you are reading about this for the first time, if you are a Windows10 user, click the Windows key plus the period key at [the] insertion point in [the] text to access emojis.
- Moving from subtasks to creating new tasks seems to be somewhat cumbersome.
- I know I'm a free plan user, but it would be more fun to have more themes available for both the free plan and the paid plans.
I use Todoist to manage all my tasks not related to projects. I also use it as a CRM for personal meetings and a wish list for books and other things I am looking to purchase. All my tasks are split into two sections. One for personal and one for business. Each section is then broken down into subsections for easier management. Each task is rated for priority and given a date. This helps keep me organized and on top of all my tasks.
- It helps prioritize all tasks with easy sorting and viewing options.
- It has really good daily reminders.
- It uses "Karma" to keep me motivated to get my daily tasks done. Karma is a daily goal-setting tool.
- It uses and "Inbox" which is a great daily brain dump I can use to sort later on.
- I tried to collaborate with the tool but found it frustrating, but that was a few years ago.
- I don't like how subtasks are created. I wish they could be done with a tab and enter much like bullets are created. Not a dealbreaker though.
- You really need to use the paid version to maximize the effectiveness of Todoist.
I have used [Todoist: To-Do List & Task Manager] for over 7 years to track my business and personal tasks and I introduced it to my executive team a few years ago. The reason for my roll-out to this team was to be able to delegate critical tasks and to track their status on a daily basis. These were the top 10 to 15 tasks that needed to be addressed by our division at any given time and Todoist helped me to improve my reporting to corporate management on their status.
- Being able to manage tasks across multiple devices and platforms is absolutely critical to me. If I am out of the office, the tasks will be on my phone. But they are also readily accessible on the web, on my desktop, and on my iPad.
- There are several ways to organize your tasks... via Projects, Labels, Boards, Lists, etc. that allow users to use Todoist to fit their productivity workflow. I use them all and I have been delighted to see how Todoist has continued to improve and advance the Todoist application over the years.
- I rely extensively on recurring tasks which allow me to never forget a birthday, monthly submission, chore at home, etc. Todoist offers many ways to manage recurring tasks, such as, "every week", "every April 8", "every fourth Thursday in November", etc.
- The Todoist application now works almost identically across all platforms. There is a minor improvement that I would like to see on iOS and that is the ability to show task count by custom filter.
- In Board view, I want to be able to easily add sub-tasks to a parent task.
- Besides those two minor improvements, I am extremely happy with the application.
September 10, 2020
Affordable, flexible, cross-platform to-do lists.
Todoist is great for my personal to-do list. I like that it gives a compartmentalized view of my todos, though we use more robust business process management tools for managing projects and workflows across the organization. For strictly a to-do list, it is the best I've found. It allows multiple levels of nesting, and is more affordable and easier to use than OmniFocus.
- Onboarding and complexity is kept to a minimum. Other platforms like OmniFocus were far too complex to figure out in comparison.
- Flexibility was key as well. I was able to quickly set up personal and professional to-do's, without a lot of additional effort.
- Their premium features were very affordable compared to similar solutions. OmniFocus is much more expensive and you have to buy separate desktop and mobile licenses.
- Platform-independent. There are some very elegant mac-only solutions, but Todoist is available for Mac/PC and as a web app. This lets our whole team use it independently, although not together. Todoist isn't designed for major organizations, but does what it does very well.
- Could have better large project management tools and collaboration tools, but as an individual task manager/to-do list, it's amazing and very flexible.
- The basic app feature set is somewhat limited, but the upgrade is much more affordable than a few of its competitors/alternatives. For individual users and small teams, it can be very effective.
- A bit of an extension of #2, but the notes feature would be a good thing to include in the free version of the app. May help to build trust/buy-in before a full commitment.
- Its flexibility could be a downside compared to more structured apps like OmniFocus, but I personally appreciated it.
July 23, 2020
An easy-to-use and adaptive to-do list application
My lab group used Todoist to plan, organize, and coordinate work among peers. Todoist offers a great advantage over other similar programs including easy implementation, attractive features, easy access from multiple devices, and timely reminders before important events. The Pro version of the software offers added advantages such as sending cryptic invitations to individuals to safeguard sensitive information. Overall, it is a great tool for planning work in a small setup.
- Easy implementation
- Great features
- Attractive interface
- Often prone to unexpected crashes
- The Pro version is a tad bit expensive
- Not widely popular. Hence, marketing should be improved.
March 13, 2020
Todoist is a great personal management tool
I am currently using this tool for personal task management outside of our primary project management tool (Jira). I wanted something simple to keep track of my most pressing to-do's, reminders and syncing with my email. I do recommend this tool to peers, but adoption across the organization if voluntary.
- Clean UI
- Syncs with Email
- Room to expand on to-do with additional details
- More customization to the UI
- Folders
I use Todoist to organize my business. I have multiple projects (blog post ideas, business development, clients, etc) and each of these can be scheduled for a particular date. I'm a one-woman business, so Todoist is a simple way for me to take notes and plan out client work without the complexity of Airtable or ClickUp.
- Organizing projects.
- Setting reminders and due dates for tasks.
- Sharing tasks or projects with others.
- It is difficult to a comment on a task; no option for bullet points.
- Reminders requires the premium level.
- No task hierarchy.
February 26, 2020
Todoist is an excellent task management app for small teams
We've used Todoist as a project management tool between two teammates in the same department. It's helped the two of us specifically collaborate more effectively and keep track of what the other person is working on without involving the entire organization. We've really enjoyed the features that allow us to sort, tag, and assign tasks between the two of us. We're also able to use this in conjunction with our own personal todo lists, which means tasks aren't getting lost on a new app we're forgetting to check!
- Tags
- Project Categories
- Assigning Tasks
- No complaints here - I think it's a great todo list app
February 25, 2020
A great middle-of-the-road choice that will be suitable for most
I used Todoist as a personal task manager for years. I never tried the teams feature, but overall I found it to be a more than capable cross-platform productivity app that seems to hit a sweet spot between ease of use and overall depth of features for power users.
- Cross-platform makes it the same everywhere and anywhere.
- Can be used for teams.
- Not as robust as some competitors.
- Boolean searches could be easier to use.
February 13, 2020
Todoist - Simple and straightforward Task Manager
I use Todoist to keep track of both key business and personal projects that need to be done. It has been an excellent tool to get critical items for projects listed out and prioritized quickly. It is effortless to get something entered and then sort from the inbox into the appropriate project folder.
- Good for quick lists.
- Helps keep projects moving forward.
- Free version is limiting on features.
- Suitable for individuals, probably other options if you are looking for more team-oriented tools.
January 17, 2020
Todoist is the best of the best, as long as you pay for it
As a freelance photographer, I need to stay organized. I always have multiple projects going on all at once. I've been using Todoist for about three years and it has helped me to make sure that I get both my business and personal work done. I love how easily it syncs between my computer and phone.
- I like how Todoist has the ability to create subtasks which helps to keep me on track of entire projects.
- Todoist integrates with tons of apps including Google Assistant. If you are already part of the G Suite's world, this is a great option to have. I also love how it integrates with the Chrome browser. I use it a lot to mark websites that I want to read later.
- The app is missing a lot of functionality unless you pay the monthly fee.
- The reminders function doesn't work unless you are on the paid plan. A todo app without reminders is almost useless for me.
January 16, 2020
Love it! I use it every day!
As someone with lots of clients, I rely on Todoist daily to give me prompts on what to do and when to do it. I find it most useful when I have to send a client an email but I'm too busy (so I put that task in for later) and when I have to follow up on a client. I also love that with the Premium version, I can schedule in the exact time and date for a prompt to remind me to do something. I also like the gamification of it, where I get points for completing tasks. I'm now a Karma Master. :)
- Gamification. Todoist makes it a little fun to challenge and beat yourself.
- The Todoist Mac App is a godsend. I don't like to open browsers or a new tab for a to-do list. It impacts workflow. I would rather have a native app that opens independently of Chrome.
- I love that the whole interface is simple and easy to work with, and quite intuitive.
- I would like a calendar view of the tasks that I've set times and dates to. I think that will increase productivity as I would have an overall, visual view of what to do, when to do it and when to stop doing it. Right now, I'm doing tasks when I feel like doing them, or force myself to do them at a certain time. I certainly would like to cultivate the habit of looking at the calendar, seeing a task there and just doing it without thinking about it too much.
January 11, 2020
Todoist is the best to-do manager I've ever used!
Todoist is primarily used by a few folks in my department. Please take note, however - they're the most productive folks we have. Todoist obviously can't take all the credit for that, but it's a ringing endorsement. Todoist does a great job of making it easy to capture all the menial tasks that pop up on an IT department's radar but then get lost when a fire comes up.
- Tasks can be quickly added via keyboard shortcut (literally, the Q key).
- Easy predictive language makes scheduling super easy.
- There are options for emailing or tagging to-do items with an email, but the Outlook one is currently deprecated.
- It's only possible to see a history log and completed tasks in the premium version.
January 10, 2020
Quick, easy to use, and isn't bogged down with extra features
I just used Todoist myself to help me jot down what I needed to accomplish that day. I would keep it open and make a list. Then I would order it and just go down the list throughout the day. It is basically a free replacement for a Post-It note. Its strength is that it is simple.
- Simple to-do list.
- Easy to order and organize to-do lists.
- In the browser, there is no download required.
- There are some functionality and advanced features they could add. I think it does its job though.
- They should consider adding a board view.
December 20, 2019
One of the best todo apps
We are currently using Todoist to manage tasks across a small team (<5 people). It helps to keep track of tasks and communicating work across the team. It also helps to have specific conversations, resources, and other data sitting alongside the various tasks.
- Easy to organize tasks in an effective manner.
- Collaboration is easy and works well.
- Desktop app feels too much like a mobile port. Needs more desktop-centric design.
- No calendar view. Have to rely on sometimes spotty integrations with other calendar apps.
December 20, 2019
Solid Todo app for personal project management
I mostly used Todoist for my personal work to keep track of important items that needed to be completed, organize tasks, and keep track of different projects. There was a short time where I used Todoist to collaborate with others, but ultimately I found that the product worked better for me for my personal projects as opposed to team projects.
- Organizes tasks into separate projects
- Creating sub-tasks and breaking down big todos into smaller, bite-sized items
- Premium subscription required to get some of the most important features, like reminders
- Team functionality doesn't work as well as other project management systems
October 16, 2019
No more overwhelm
I use it for my own different business and personal projects. I don't share it with co-workers. Basically I brainstorm ideas and put them in different buckets, and later I put priorities and dates on them. This helps me organize myself while I have a lot of things I participate in. Previously I've done everything on paper and in Trello. Todoist solves the overwhelm partially, could be better tho.
- Alternative to pen and paper planning.
- Can easily move tasks between projects and break things down to smaller ones.
- I like ability to prioritize and put dates with shortcuts when writing the name of the task.
- Lots of keyboard shortcuts that are helpful and save time.
- Multiplatform, you can use it as browser extension, their website, apps and in gmail.
- I don't like that you need to buy premium to use tags, such things are often available for free in competition.
- It does not have its own calendar type of feature, only couple following days, I use google calendar with it.
September 21, 2019
Todoist is excellent
I absolutely cannot live without ToDoist for both my professional and personal life. When I’m choosing to-do list software it is imperative for me to have an app as well as a web-based version. Todoist also makes it easy and efficient to communicate, collaborate and work with my entire team.
- Organization.
- Team collaboration.
- Mobile app + web-based.
- Can't think of anything at this time!
September 21, 2019
Todoist? It's done!
I use Todoist to keep track of project items that might not fit better inside of a work item in TFS. A few other team members use it as well. The ability to schedule tasks in the future or as recurring jobs is a great plus, especially in the free edition.
- The recurring (every day/week/Tuesday/15th) scheduling is a great plus.
- The mobile app works flawlessly, in my experience.
- I like being able to group tasks under projects.
- You need to pay for Premium to add notes to work items (not a big deal, really).